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20-0815
| 2 | Minutes | Approval of minutes of previous meetings as written. | | |
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20-0803
| 3-a | Liquor License Application | Courtyard by Marriott Mesa
A hotel with a restaurant bar is requesting a new Series 11 Hotel/Motel License for MC Hotel-River View LLC, 2224 West Rio Salado Parkway, Suite 102; Jeffrey Craig Miller, agent. There is no existing license at this location.
(District 1) | | |
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20-0802
| 3-b | Liquor License Application | Power Meeting Center
A meeting center is requesting a new Series 6 Bar License for Power Meeting Center LLC, 2224 West Rio Salado Parkway, Suite 101; Jeffrey Craig Miller, agent. There is no existing license at this location. (District 1) | | |
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20-0805
| 3-c | Liquor License Application | Hub Grill & Bar
A restaurant that serves lunch and dinner is requesting a new Series 12 Restaurant License for 212 Grill & Bar LLC, 1860 South Stapley Drive; David George Bee, agent. The existing Series 6 Bar license held by 212 Grill & Bar LLC will be modified by the State to an inactive status until it is sold or transferred to a different location. (District 3) | | |
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20-0783
| 3-d | Liquor License Application | Nocturnal Vodka
A liquor distribution warehouse is requesting a new Series 4 Wholesaler License for Nocturnal Vodka LLC, 1930 South Alma School Road, Suite B101; Kevin Arnold Kramber, agent. There is no existing license at this location. (District 3) | | |
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20-0804
| 3-e | Liquor License Application | California Fish Grill
A restaurant that serves lunch and dinner is requesting a new Series 12 Restaurant License for California Fish Grill LLC, 1855 South Stapley Drive, Suite 101; Amy S. Nations, agent. There is no existing license at this location. (District 3) | | |
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20-0795
| 4-a | Contract | Purchase of an On-Air Graphics System (Upgrade) for Public Information and Communications Office (Citywide)
This upgrade replaces the current on-air graphics system that is integral to the live broadcast of all City Council meetings, Planning and Zoning Board meetings, and other live televised programming on Channel 11, YouTube, and Facebook Live. The current system was purchased in 2013 and is no longer supported or maintained by the manufacturer.
An evaluation committee recommends awarding the contract to the highest-scored and lowest-quoted proposal from Key Code Media, Inc., at $63,954.15. | | |
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20-0792
| 4-b | Contract | One-Year Renewal with a One-Year Renewal Option to the Term Contract for Library Books, Spoken Word, DVDs, and Digital Media for the Library Services Department (Citywide)
This contract provides library books, spoken word (audio books), DVDs, and digital media, as well as other services such as outsourcing library materials processing from well-established wholesale suppliers for the City’s library system.
The Library Services Department and Purchasing recommend authorizing the renewal with Ingram Library Services, LLC (Primary); and Baker & Taylor, LLC (Secondary); at $375,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0793
| 4-c | Contract | One-Year Renewal with a One-Year Renewal Option to the Term Contract for Library Media Materials for the Library Services Department (Citywide)
This contract provides audio books, DVDs, digital products, and other professional services such as outsourcing library materials processing from well-established wholesale suppliers for the City’s library system.
The Library Services Department and Purchasing recommend authorizing the renewal with Midwest Tape LLC; Recorded Books, Inc.; and OverDrive Inc.; at $425,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0790
| 4-d | Contract | One-Year Renewal with a One-Year Renewal Option to the Term Contract for Large Print Library Books for the Library Department (Citywide)
This contract provides large print books and other professional services such as outsourcing library materials processing for efficiency from well-established wholesale suppliers for the City’s Library system.
The Library Services Department and Purchasing recommend authorizing the renewal with BroDart Co.; and Cengage Learning, Inc.; at $60,000 annually, or the adjusted Consumer Price Index. | | |
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20-0811
| 4-e | Contract | Dollar-Limit Increase to the Term Contracts for HVAC Services and Equipment for the Parks, Recreation and Community Facilities Department as requested by the Office of Economic Development (Citywide)
The dollar-limit increase is needed for several upcoming chiller installation projects including a large replacement that is critical to the AZ Labs operations. Trane has provided a quote for the total project cost, at $1,316,000, inclusive of all labor charges for the chiller installations and replacements.
The Office of Economic Development, Parks, Recreation and Community Facilities Department and Purchasing recommend increasing the dollar-limit using the cooperative contracts: US Communities with Trane; Omnia Partners (formerly National IPA) with Comfort Systems USA, and HACI Service LLC; 1GPA with Midstate Energy, and Pueblo Mechanical & Controls; by $1,316,000, from $2,700,000 to $4,016,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0780
| 4-f | Contract | Purchase of an Industrial Wheel Loader (Replacement) for the Parks, Recreation and Community Facilities Department as requested by the Fleet Services Department (Citywide)
This purchase is for a new industrial loader that will primarily be used to grade various basins, sports fields, and parks in the City’s park system.
The Parks, Recreation and Community Facilities and Fleet Services Departments, and Purchasing recommend authorizing the purchase using the Omnia Partners cooperative contract with Empire Southwest, LLC (a Mesa business), at $105,889.85. This purchase is funded by the Vehicle Replacement Fund. | | |
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20-0788
| 4-g | Contract | Nine-Month Term Contract with Two Years of Renewal Options for Ground Maintenance Equipment, Irrigation Parts Supplies and Repairs for the Parks, Recreation and Community Facilities Department (Citywide)
This contract will provide the necessary irrigation parts, replacement equipment, new equipment purchases and repairs to support the 249 plus Motorola IRRlnet Irrigation Control Systems in the City’s parks and facilities system and also provide support for the City’s enterprise application, ICC Pro.
The Parks, Recreation and Community Facilities Department and Purchasing recommend authorizing the purchase using the Buy Board cooperative contract with Interspec LLC, at $300,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0807
| 4-h | Contract | One-Year Term Contract with Two Years of Renewal Options for Video Laryngoscopes for the Mesa Fire and Medical Department (Citywide)
This contract will provide video laryngoscopes, a new medical device for the Mesa Fire and Medical Department.
The Mesa Fire and Medical Department and Purchasing recommend awarding the contract to the responsive and responsible bidder, Teleflex LLC, at $44,350 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. This purchase is funded by Public Safety Sales Tax. | | |
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20-0786
| 4-i | Contract | Ratification of the Emergency Purchase of N95 Respirator Masks for the Mesa Fire and Medical Department (Citywide)
This emergency purchase provided for 30,240 N95 Respirator Masks necessary for the Public Safety departments and other City departments in response to the COVID-19 pandemic.
The Mesa Fire and Medical Department and Purchasing recommend ratifying the purchase from the contract with LCN Global LLC, dba, Amston Tool Company, at $85,102.51. This purchase is funding by federal grant funds. | | |
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20-0781
| 4-j | Contract | Three-Year Term Contract with Two Years of Renewal Options for Appliances for the Mesa Fire and Medical Department (Citywide)
The Fire and Medical Department currently has 21 fire stations that are manned 24-hours a day, seven days a week. Appliances such as dishwashers, refrigerators, stoves, washers, and dryers are furnished for each station. This contract will provide replacement appliances as needed. Additionally, future fire facilities will be furnished using this contract.
The Mesa Fire and Medical Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Mesa Discount, Inc., dba, Mesa TV & Appliance (a Mesa business), at $75,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0782
| 4-k | Contract | Three-Year Term Contract with Two Years of Renewal Options for Ballistic Helmets and Headsets (Citywide)
Members of Special Operations Units face high risk situations that require a high level of protection and features including internal padding, comfort when wearing electronic ear protection, ability to mount night vision goggles, rails that allow attachment of hands free lighting systems, and impact protection. This contract will provide ballistic helmets and headsets that integrate with the helmets.
City staff recommends awarding the contract to the lowest, responsive, and responsible bidder, Gentex Corporation, at $75,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. The initial purchase is grant funded by Arizona Department of Homeland Security ($5,500) and the Department's Operating Budget ($24,397.47). | | |
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20-0784
| 4-l | Contract | Purchase of Dispatch Base Station Radio Equipment (Replacement) (Citywide)
These radios are primarily used for mission-critical, two-way communications as emergency backup stations when infrastructure is off-line or during periods of network outages. This project will replace the existing twenty-one base station radios and antennas located at the dispatch building. The current equipment is eighteen years old, it does not support multiple encryption keys, and is no longer supported by the manufacturer.
City staff recommends authorizing the purchase using the State of Arizona cooperative contract with Motorola Solutions, Inc., at $433,000, based on estimated requirements. This purchase is funded by Public Safety Sales Tax. | | |
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20-0785
| 4-m | Contract | Ratification of the Emergency Purchase of Bean Bag Rounds (Citywide)
This purchase was to restock low inventory levels of bean bang rounds and the rounds that were needed for the 2020 and 2021 training classes and recertifications.
City staff recommends ratifying the purchase from the contract with Proforce Law Enforcement, at $49,776.44. | | |
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20-0801
| 4-n | Contract | Purchase of Very High Frequency (VHF) Simulcast Timing Reference (Sole Source) (Lifecycle Upgrade) for the TOPAZ Regional Wireless Cooperative (TRWC) as requested by Department of Innovation and Technology (Citywide)
This project will replace the existing timing reference receivers for the VHF radio system. The VHF Radio system is used for mission-critical, two-way, on-scene communications for the Mesa Fire and Medical Department and other TRWC partners. The timing reference receivers are needed to synchronize radio transmissions between multiple radio sites. The existing timing receivers are no longer supported by the manufacturer.
The Department of Innovation and Technology and Purchasing recommend authorizing the sole source purchase with Smiths Interconnect, Inc., at $146,372.72, based on estimated requirements. The cost of this purchase will be shared among the Fire and Medical members of the TRWC (City of Mesa, 68.68%; Town of Gilbert, 17.16%; Superstition District, 10.01%; Town of Queen Creek 3.22%; and Rio Verde Fire District, 0.93%.) | | |
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20-0800
| 4-o | Contract | Dollar-Limit Increase to the Term Contract for Original Equipment Manufacturer (OEM) Heavy-Duty Truck Parts and Repairs for the Fleet Services and Mesa Fire and Medical Departments (Citywide)
This contract provides several vendors for OEM heavy-duty truck parts and service repairs, and has established heavy-duty truck service labor rates and associated pricing required to complete repairs. The increase is for the Fire and Medical Department to use this contract for their Pierce fire apparatus engine repairs and replacement with W.W. Williams Company LLC, the only local OEM repair contractor who can work on Detroit engines.
The Fleet Services and Mesa Fire and Medical Departments and Purchasing recommend increasing the dollar-limit with Cummins, Inc. (a Mesa business); RWC International, LTD, dba RWC Group; Rush Truck Centers of Arizona, dba Rush Truck Center, Phoenix; and W.W. Williams Company LLC, by $120,000 for Years 2 and 3, from $650,000 to $770,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0810
| 4-p | Contract | Three-Year Term Contract with Two Years of Renewal Options for Off Site Vehicle Washing Services for Citywide Departments (as requested by the Fleet Services Department) (Citywide)
The City's fleet consists of a variety of vehicles, including sedans, vans, and trucks. This contract will provide a listing of qualified vendors and approved car wash facilities for off-site vehicle washing services on an as-needed basis. These qualified vendors have a vehicle washing facility or mobile service located within Mesa and all the necessary equipment, items, supplies, expertise, personnel, and insurance necessary to provide off-site vehicle washing services.
An evaluation committee recommends awarding the contract to the qualified proposals from Car Wash 1, LLC, dba Rinse n Ride Car Wash; Cobblestone Auto Spa LLC, dba Cobblestone Auto; Twin Palms Investments, LLC, dba Genie Care Wash; Gecko Car Care, Inc., dba Full Circle Autowash (all Mesa businesses); and DetailXPerts Franchise Systems, LLC, dba DetailXPerts, at $47,500 annually, with an annual increase allowance of up to 5%, or the | | |
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20-0779
| 4-q | Contract | Purchase of a Heavy-Duty Rear-Loading Refuse Truck (Replacement) for the Environmental Management and Sustainability Department as requested by the Fleet Services Department (Citywide)
This purchase will provide one, low-entry, heavy-duty, rear-loading refuse truck for the City of Mesa’s refuse collection application. The vehicle that is being replaced has met established criteria and will be either traded, auctioned, sold, or deployed to special uses.
The Fleet Services, and Environmental Management and Sustainability Departments, and Purchasing recommend authorizing the purchase from the existing contract with Freightliner of Arizona, LLC, at $390,942.88. This purchase is funded by the Utility Replacement Extension and Renewal Fund. | | |
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20-0808
| 4-r | Contract | Three-Year Term Contract with Two Years of Renewal Options for Closed Circuit Television Cameras (Replacement) for the Transportation Department (Citywide)
Transportation - Intelligent Transportation Systems group currently operates over 200 CCTV cameras that are used for real-time monitoring traffic conditions. This contract is for the replacement of existing cameras that are past their useful life expectancy and for the installation of new cameras at new locations, as needed. In addition, real-time traffic streaming may also be shared with the Mesa Police Department.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Koro BAS, Inc., at $239,200 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. This project is funded by Lifecycle Project Funds. | | |
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20-0796
| 4-s | Contract | Dollar-Limit Increase to the Term Contract for Philips City Touch Streetlight Monitoring System for the Transportation Department (Sole Source) (Citywide)
Philips City Touch is a lighting management system for public lighting. In the City’s efforts to save energy and further customer service, Transportation Field Operations proposes expanding the pilot project with the Philips City Touch System to a complete Citywide installation. This increase is needed for the purchase of 6,000 additional nodes for the Citywide installation.
The Transportation Department and Purchasing recommend increasing the dollar-limit with the sole source vendor, Arizona Electrical Distributors (a Mesa business), by $1,700,310, from $81,225 to $1,781,535 for Year 2, based on estimated usage. This increase is funded by the Local Streets Fund. | | |
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20-0799
| 4-t | Contract | Three-Year Term Contract with Two Years of Renewal Options for Traffic Signal Cabinet Components for the Transportation Department (Citywide)
This contract will supply traffic signal cabinet components, the auxiliary equipment used to enhance and augment traffic control systems.
The Transportation Department and Purchasing recommend awarding the contract to the lowest, responsive, and responsible bidder, Sierra Transportation & Technologies, LLC, at $70,000 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. This purchase is funded by the Local Streets Fund, Property Damage Program, and Capital Improvement Program projects. | | |
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20-0794
| 4-u | Contract | Dollar-Limit Increase to the Term Contract for Major Repair Services for Caterpillar Generators for the Water Resources, Energy Resources, and Parks, Recreation and Community Facilities Departments as requested by the Water Resources Department (Citywide)
Water Resources has requested an increase of for Year 4 to allow for the replacement of the existing generator controls and system operating software for the Brown Road Water Treatment Plant emergency generators. The design work and fabrication of parts will be initiated in early September and are expected to take approximately 12 to 16 weeks. The work on the generator is expected to be performed during the next plant shutdown, which is scheduled from 1/8/2021 through 2/5/2021.
The Water Resources Department and Purchasing recommend increasing the dollar-limit using the Omnia Partners (formerly National IPA), City of Tucson cooperative contract with Empire Southwest, dba Empire Power Solutions (a Mesa business), by $170,000, from $270,000 to $440,000 for Year 4, with an annual increase allowance of up to 5%, or the adjusted | | |
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20-0797
| 4-v | Contract | Three-Year Term Contract with Two Years of Renewal Options for Powdered Activated Carbon for the Water Resources Department (Citywide)
This contract will provide powdered activated carbon used for the removal of total organic carbon, as well as taste and odor control for water received from the Central Arizona Project canal system for potable drinking water treatment at the Brown Road plant.
An evaluation committee recommends awarding the contract to the highest-scored proposals from Atlas Carbon, LLC (Primary); and Ingevity Corporation (Secondary); at $250,000 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0787
| 4-w | Contract | One-Year Renewal with a One-Year Renewal Option to the Term Contract for Gas Service Regulators for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
This contract provides gas service regulators for new construction projects and maintenance and repair of existing facilities in the City’s natural gas distribution system.
The Business Services and Energy Resources Departments, and Purchasing recommend authorizing the renewal with Meter, Valve and Control, Inc., at $86,100 annually, with an annual increase allowance of up to 5%, or the adjusted Consumer Price Index. | | |
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20-0798
| 4-x | Contract | One-Year Renewal with a One-Year Renewal Option to the Term Contract for Rotary Gas Meters for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
This contract provides large capacity rotary gas meters from approved suppliers and manufacturers listed in the specifications for the purpose of billing customer gas usage. These meters are for new construction projects and maintenance and repair of existing utilities in the City’s natural gas distribution system.
The Business Services and Energy Resources Departments, and Purchasing recommend authorizing the renewal with Honeywell, dba, Mercury Instruments LLC; Romet Limited, LLC; and Western Gas Technologies; at $344,468 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. | | |
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20-0809
| 4-y | Contract | One-Year Renewal with a One-Year Renewal Option to the Term Contract for Meter Set Assemblies for the Materials and Supply Warehouse (for the Energy Resources Department) (Citywide)
Energy Resources - Gas Utility uses meter set assemblies for new construction projects and the maintenance and repair of existing gas utilities in the City’s natural gas distribution system.
The Business Services and Energy Resources Departments, and Purchasing recommend authorizing the renewal with Georg Fischer Central Plastics LLC, at $116,605 annually, with an annual increase allowance of up to 5%, or the adjusted Producer Price Index. | | |
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20-0778
| 4-z | Contract | Oakwood Creative Care - Tenant Improvements Project (District 5)
The project will create two permanent rooms by replacing temporary sliding curtains with drywall and doors. A new quiet room will also be built inside the facility. New electrical wiring, lights, and controls will be installed along with new air registers. The flooring will be replaced in the common areas as a safety measure and the fire alarm will be updated to accommodate the new rooms.
Staff recommends awarding the contract for this project to the lowest, responsible bidder, AW Contracting Corporation (a Mesa business) in the amount of $88,010, and authorizing a change order allowance in the amount of $8,801 (10%), for a total award of $96,811. This project is funded by Community Development Block Grant (CDBG) funds and the Capital budget. | | |
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20-0767
| 5-a | Resolution | Approving and authorizing the City Manager to enter into an agreement with the 100 Club of Arizona to accept up to $47,132 in stipend funds for the purchase of 80 extrication turnouts for the Fire and Medical Department’s ladder crews. (Citywide) | | |
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20-0768
| 5-b | Resolution | Approving and authorizing the City Manager to enter into an agreement with the Federal Emergency Management Agency to accept $492,832.60 in grant funds from the Assistance Firefighters Grant Program, with a required City match of $49,283.26 (10%). The funds will be used for the purchase and installation of source capture exhaust extraction systems for 16 Fire and Medical Department facilities. (Citywide) | | |
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20-0775
| 5-c | Resolution | Extinguishing a public utilities and facilities easement and an electric easement located at 405 East Main Street to allow for a multi-use development called “The Groves on Main”; the easements are no longer needed by the City (District 4) | | |
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20-0606
| 5-d | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with Maricopa County. This Agreement provides reimbursement to the City for the prior use of 12 county-leased and secured hotel rooms in east Mesa that sheltered Mesa's at-risk homeless individuals/families from July 1 through July 31, 2020, due to the COVID-19 health pandemic. (Citywide) | | |
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20-0813
| 5-e | Resolution | Approving and authorizing the City Manager to enter into an Intergovernmental Agreement with the Phoenix-Mesa Gateway Airport Authority concerning the design and construction of the Ellsworth Channel Relocation Project, located at Ray and Hawes Roads, to aid in the future development of the northeast side of the Phoenix-Mesa Gateway Airport. The construction costs of the water and wastewater utility infrastructure improvements will be the City's responsibility in an amount up to $783,404.60, which includes a 10% change order allowance; funded by 2014 authorized Water bonds. (District 6) | | |
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20-0823
| 5-f | Resolution | Canvassing, declaring, and adopting the results of the Primary Election held on August 4, 2020. (Citywide) | | |
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20-0756
| 6-a | Ordinance | ZON20-00204 (District 3) 860 and 864 West Southern Avenue. Located east of Alma School Road on the north side of Southern Avenue (2± acres). Rezone from NC and LC to LC-BIZ; and Site Plan Review. This request will allow for an office building and self-storage facility. Neil Feaser, RKAA Architects, Inc., applicant; Creation Funding, LLC, owner.
Staff Recommendation: Approval with conditions
P&Z Board Recommendation: Approval with conditions (Vote: 7-0) | | |
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20-0695
| 7-a | Ordinance | Amending Sections 10-4-3 and 10-4-4 of the Mesa City Code to modify the existing 40 mph speed limit to 45 mph on Signal Butte Road from Guadalupe Road to a point 450 feet south of Elliot Road, as recommended by the Transportation Advisory Board. (District 6) | | |
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20-0760
| 8-a | Subdivision Plat | “The Landings Phase 3” (District 6) Within the 7800 to 8300 blocks of East Ray Road (south side). Located west of Hawes Road on the south side of Ray Road (58.9± acres). Marwest Enterprises, LLC, Ray 39A, LLLP, Santan 74, LLLP, Ray 39C, LLLP, developer; James A. Brucci, Hunter Engineering, Inc., surveyor. | | |
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20-0761
| 8-b | Subdivision Plat | “Destination at Gateway - Phase 1” (District 6) Within the 11200 to 11600 blocks of East Williams Field Road (south side) and within the 6000 to 6400 blocks of South Mountain Road (east side). Located west of Meridian Road and south of Williams Field Road (83.02± acres). Ashton Woods Arizona, LLC, developer; Raymond S Munoz III, EPS Group, surveyor. | | |
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20-0762
| 8-c | Subdivision Plat | “Inspira at Mesa Gateway” (District 2) Within the 4500 block of East Banner Gateway Drive (south side). Located north of Baseline Road and east of Greenfield Road (4.11± acres). Langley Banner Gateway, LLC, developer; Brian J. Benedict, Hilgart Wilson, surveyor. | | |
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